Office Assistant

About the Company:

A growing construction company dedicated to delivering high-quality projects with precision and efficiency is looking for a motivated and organized Office Assistant to join our team and support daily administrative operations.

Job Summary:

The Office Assistant will play a key role in ensuring smooth office operations by handling phone communications, managing materials orders, maintaining our social media presence, and assisting with contract and proposal writing. This position requires a detail-oriented individual with excellent communication skills and the ability to multitask in a fast-paced environment.

Key Responsibilities:

✅ Phone & Office Support:

• Answer and direct phone calls professionally, providing excellent customer service.
• Respond to inquiries and relay messages to the appropriate team members.
• Maintain organized office records and documentation.

✅ Procurement & Materials Ordering:

• Source, order, and track construction materials and supplies.
• Maintain vendor relationships and negotiate pricing when necessary.
• Ensure materials arrive on time for project deadlines.

✅ Social Media Management:

• Create and schedule engaging posts for company social media accounts (Facebook, Instagram, LinkedIn, etc.).
• Share project updates, company news, and industry-related content.
• Monitor engagement and respond to comments or messages as needed.

✅ Contracts & Proposals:

• Assist in drafting and editing contracts, proposals, and other business documents.
• Ensure all contracts align with company policies and industry regulations.
• Collaborate with project managers and clients to finalize agreements.

Qualifications & Skills:

• Required: Strong written and verbal communication skills.
• Experience in office administration, customer service, or a related field.
• Familiarity with construction terminology is a plus.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Suite.
• Experience with social media management tools is a plus.
• Ability to multitask and work independently in a fast-paced environment.
• Strong attention to detail and organizational skills.

Benefits:

• Competitive salary
• Opportunities for growth and development
• Flexible work environment
• Paid time off